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Tips for Planning Safe and Healthy Sporting Events

A successful sporting event requires proper planning and execution. To ensure all participants and spectators have the best experience possible, check out these tips for planning safe and healthy sporting events.

Determine Expected Attendance

Before you can properly plan a sporting event, you need to have some idea of expected attendance levels. It’s helpful to think about how many people attended previous events to understand your potential turnout.

Once you know approximately how many attendees to expect, you can begin to look for appropriately sized venues. You can also determine the number of staff and volunteers you’ll need to make your event run as smoothly as possible.

Choose a Venue

One of the most important aspects of hosting an event is the venue. Depending on the type of event you’re hosting, you may have a limited number of venues in your area to choose from. As such, it’s important to nail down your location as soon as possible.

When selecting your venue, consider how many people will be in attendance and what features and amenities you’ll need, such as on-site parking, concessions, and restrooms. For example, if you’re hosting an outdoor event, it’s essential for attendees to have access to clean toilets. Also, consider whether you’ll need shuttle buses to move people from the parking lot to the event space. Once you secure your venue, you’ll be able to address other important logistical factors.

Hire On-Site Medical Staff

Another tip for planning a safe and healthy sporting event is to hire on-site medical staff. Trained medical professionals can treat injuries to players or fans as soon as they occur. You should also have first aid volunteers stationed throughout the venue to provide quick medical attention as needed.

If your sporting event is outdoors, set up hydration stations. Both participants and spectators should always have access to free water to avoid overheating or dehydration. On the day of your event, equip medical volunteers with walkie-talkies to easily communicate with one another about emergencies.

Prepare for Inclement Weather

Since many sporting events take place outside, the weather is always an unpredictable factor. To save yourself a lot of headaches, set a rain-check date in case of inclement weather on your original date.

If your event can safely continue regardless of the weather, it’s important to think about how the conditions will affect attendees. If fans are forced to sit in the rain, it can negatively impact their overall experience. It may be worthwhile to place tents over the bleachers to help people stay dry. If your event takes place on a very hot day, you’ll need to provide water stations and shaded seating areas to keep everyone safe and comfortable.

At A-John Inc., we provide a wide variety of portable toilets for events and restroom trailers. Contact us today to learn how we can make your next sporting event a clean, accessible experience for everyone.